SiteGuard Systems

Terms of Use: SiteGuard FORMS App

SG-LEGAL-08, version 0.4, 19 October 2026

These terms cover using the SiteGuard FORMS app at siteguardforms.com.au: creating an account, adding users, entering business and project details, uploading a logo, and generating documents. Buying is covered by the Terms of Sale; consultants also agree to the Consultant and Reseller Licence.

1. Your account

  1. You must give accurate details and keep them current, including the email address documents are sent to.
  2. The person who opens the account is its owner. The owner can add users and give them a role (owner, manager, supervisor or worker). You are responsible for everything done under your account and for the people you give access to.
  3. Keep logins private. Tell us straight away at hello@siteguardsystems.com.au if you think an account has been misused.

2. Your content

  1. What you upload. Your business details, project details and logo ("Your Content") stay yours.
  2. What you let us do with it. You give SiteGuard a licence to store and use Your Content to provide the app: to put it into the documents you generate, email them to you, and keep records of what was delivered. We don't use it for anything else, except as the Privacy Policy describes.
  3. Your permission. You confirm you have the right to use the logo and details you upload, including for any client whose details a consultant enters.

3. Generating and delivering documents

  1. Documents are generated from SiteGuard's controlled library with Your Content filled in, converted to PDF and emailed to the address you nominate. Each set includes the Document Use Disclaimer.
  2. Fields we have no details for are left as blank lines for you to complete. Check every document before use, as the Document Use Disclaimer explains.
  3. Some sets are checked by our team before they are sent. We may hold a set that does not generate correctly and tell you.
  4. Download links in delivery emails work for 30 days. You can generate documents again while your subscription is active.

4. Acceptable use

You must not:

  • try to get around the app's access controls, limits or security, or access another customer's account or data;
  • use automated tools to copy or extract the library;
  • upload anything unlawful, harmful or that you don't have the right to use;
  • use the app in a way that breaches the Terms of Sale or the Consultant and Reseller Licence.

5. AI drafting assistance

Where the app offers AI drafting assistance, the text you enter for that task is sent to our AI provider to produce a draft. Check any AI-assisted text before use. See the Privacy Policy for how this information is handled.

6. Availability and changes

We aim to keep the app available, but it may be unavailable at times for maintenance or reasons outside our control. We may change features over time. We'll give reasonable notice of changes that materially reduce what your subscription includes.

7. Suspension and closing an account

  1. We may suspend access if these terms are breached, if payment fails, or to protect the app or other customers. Where we can, we'll tell you first and give you a chance to fix the problem.
  2. You can close your account at any time. Closing an account doesn't cancel a subscription; cancel that through billing first.
  3. After an account closes, we keep delivery and billing records for as long as the law requires, and delete Your Content within 90 days unless the law requires us to keep it.

8. General

The Terms of Sale's limitation of liability applies to the app. These terms are governed by the laws of Victoria, Australia.